The application is prepared by a Chair, assisted by a Deputy Chair, who together are in charge of organizing the Conference both in its scientific and funding aspects. One of these two must work in a laboratory in France, the other in a laboratory elsewhere (normally in Europe). The Deputy Chair may become Chair of a subsequent Conference if the Science Committee and CNRS Biology agree to repeat the Conference in question. There is no organizing committee.
The application dossier should include:
• The overall title of the conference (in French and English).
• The full names and addresses of the Chair and Deputy Chair along with their curriculum vitae and a list of their principal publications and invited lectures during the last three years (no more than 8 pages total).
• The list of the speakers whom the Chair wishes to invite, specifying their laboratory, research topic, and a bibliography of their three principal publications from the past three years. (The geographical mix of speakers should be as follows: 6 to 7 from outside Europe , 8 to 10 from France , and 8 to 10 from elsewhere in Europe. Unless there is a good research-based reason, the Chair should take care not to invite several researchers from the same laboratory).
• The potential audience (a maximum of 115 including the invited speakers) and the European laboratories who will most likely be interested.
• The site selected for the Conference (normally Roscoff) and the proposed dates.
• A 5-page description of the subjects to be addressed during the Conference.
• A program outline.
• A projected budget listing the public and private organizations whose financial support will be requested and the amount of their expected contribution.
• 2/3 photos (jpg or png format) illustrating your conference (1200 pixels wide minimum, 300 kb max) ; with copyright if the photos are not free of rights.
Elements required for an application of conference renewal
The request for renewal must be presented by the Vice- Chairman of the first conference who, if the renewal is accepted, will become Chairman of the next conference.
The Vice-Chairman of a conference organized in a given year who would like to renew the same conference two or three years later under his chairmanship, must therefore submit a renewal application containing the same information as above. In addition the description of the topics should show that the programme will not be a repetition of the previous programme. The emphasis should be on the conceptual and technical advances made since the previous conference justifying its renewal. The list of invited speakers should include at least 50 % of first time speakers, who did not attend the previous conference.
The first phase to prepare a renewal takes place during the first conference: the Chairman requests attending participants to elect a future Vice- Chairman to aid the future Chairman in his task, if the conference is renewed.